Employee Onboarding Kits for Tech Companies: A Global Fulfilment Case Study

As tech companies expand across regions and adopt hybrid work models, onboarding new employees has become more than just system access and laptops. A well-designed employee onboarding kit helps new hires feel welcomed, included, and aligned with the company culture — even before their first day.

Recently, we worked with a global technology company to design and manage employee onboarding kits for new hires across multiple countries. This case study shares how the onboarding programme was structured and what tech companies can learn from it.

Based in Singapore, we support employee onboarding kit fulfilment for tech companies with teams across Asia and beyond.

The Onboarding Challenge for Global Tech Teams

The company approached us with a common challenge faced by many tech firms today:

• New employees join regularly throughout the year

• Team members are based in Singapore and overseas markets

• The company operates on a hybrid work arrangement

• Limited office space makes inventory storage impractical

• Onboarding kits need to be delivered individually, not in bulk

To align teams across regions, the company wanted a consistent onboarding experience, regardless of where each employee was based.

Aligning on Purpose Before Products

Before recommending any items, we spent time understanding the purpose of the onboarding kit.

The goal was clear:

The onboarding kit should help new employees immediately feel like they are part of the company.

This guided all decisions — from product selection to fulfilment workflow.

A virtual discussion was held with regional marketing stakeholders across different time zones to ensure requirements were aligned globally.

What Goes Into an Effective Employee Onboarding Kit?

For tech companies, onboarding kits should balance practicality, comfort, and brand presence.

Based on the company’s working environment and team culture, we curated items that were suitable for both office and remote work.

Recommended Onboarding Kit Items for Tech Teams

• Branded Hoodie
  Ideal for indoor, air-conditioned work environments common in tech offices and home setups.

• Quality Tumbler
  A daily-use item that keeps the brand visible during work hours.

• Leather Notebook & Pen
  A professional essential for meetings, planning, and note-taking.

• Duffle Bag
  A versatile item that fits hybrid work and lifestyle needs beyond the office.

Each item was customised to maintain a consistent brand identity across all regions.

Managing Storage, Packing & Global Delivery

One of the biggest operational challenges for hybrid companies is managing logistics.

Instead of storing inventory in-office or coordinating shipments internally, the company opted for a fully managed onboarding kit programme.

Our Fulfilment Approach

We handled:

• Inventory storage

• Individual packing per employee

• Local and international shipping

• Ongoing fulfilment for new hires

To keep the process simple and scalable, onboarding requests were managed through a centralised onboarding fulfilment workflow. New employee details are updated by the client as part of their onboarding process, including recipient information and delivery location. 

Orders are then consolidated and dispatched on a scheduled basis, allowing internal teams to onboard new hires efficiently without operational strain.

Why This Model Works for Tech Companies

This onboarding approach is particularly effective for:

• Tech companies with regional or global teams

• Organisations with frequent hiring cycles

• Hybrid or remote-first workplaces

• Companies that want brand consistency without logistical complexity

By treating onboarding kits as an ongoing programme rather than one-off gifts, companies can scale hiring without scaling admin work.

Planning Employee Onboarding Kits for Your Team

If your company is considering onboarding kits, consider these questions:

• Do new employees join regularly?

• Are your teams based in multiple countries?

• Do you want a consistent onboarding experience for all hires?

• Do you prefer to outsource storage, packing, and delivery?

If so, a managed onboarding kit solution can be both efficient and cost-effective.

Employee Onboarding Kits in Singapore & Overseas

At ShopGifts.sg, we help tech companies design, store, pack, and deliver employee onboarding kits — both within Singapore and internationally.

Whether you’re onboarding a handful of employees or managing regional hiring, we can customise a solution that fits your needs.

👉 Enquire about Employee Onboarding Kits for Tech Companies